Accounting Software Integration

Hallmaster makes generating and managing invoices straightforward by integrating directly with your bookings, so everything stays connected in one place.

Once bookings are in the system, invoices can be created in just a few clicks without needing to re-enter details. From the dashboard, you can view bookings, check outstanding payments, and issue invoices instantly, keeping the whole process efficient and consistent.

The invoicing module is built to handle a wide range of scenarios while staying easy to use:

Additional Line Items

Add additional line items to account for those extra fees that can be easy to miss. Chair hire, admin fees, catering costs – anything not included in the main booking fee. Set these up on your venue’s admin page just once, and never worry about missing these details in an invoice again.

You can use line items to easily account for any variable charges that might be related to your venue. For example, if you need to include venue deposits in your invoices. 

Simply set up a “Deposit” line item once, and you will be able to include this in any invoice you make. The system is flexible, allowing you to set different deposit amounts for each venue if needed, by easily adjusting the amount manually whenever you generate an invoice.

Need to refund a deposit or include a discount? The line items section is perfect for this. Simply change the “Deposit” line item amount to a minus number when making your invoice.

The deceptively simple Additional Line Items feature in the Hallmaster Invoicing Module is a great example of the fusion of user-friendly ease-of-use and powerful flexibility.

Automatic Calculations

When first setting up your venue in Hallmaster, you can decide on specific charges for different rooms. Whether it’s your standard rate, a special charity rate, or a regular users rate for your loyal customers – simply assign these to your venues, and the Invoicing Tool will automatically work out the charges whenever you make an invoice.

Bulk Invoicing

Have multiple customers and bookings but don’t have time to create individual invoices for each? Hallmaster’s Bulk Invoicing tool lets you generate invoices for all your outstanding bookings in just 5 simple clicks.

Filter your bookings in any number of ways to choose the bookings you’d like to invoice, and Hallmaster will generate and send invoices to them all. This is just another way that Hallmaster’s invoicing systems can save you time.

Providing a Helpful Booking Overview

 The invoicing dashboard gives a visual summary of your financial status:

• Overdue invoices are highlighted
• Part-paid invoices are clearly indicated
• Outstanding balances are easy to identify at a glance

Colour-coded statuses and filters make it simple to see what needs attention without digging through individual records.

Overall, the invoicing module is designed to reduce admin, improve accuracy, and give you a clear, real-time view of your venue’s financial activity, all tightly linked with your bookings.